Rejected Offer Requirements

Rejected Offer Requirements

Rev 03/14/24

All rejected offers need to be stored in our company file system and are subject to review by the Broker and the DRE.

How to Handle a Rejected Offer 

  1. Rejected offers can not simply be shredded or deleted.
  2. Broker must retain copies of all rejected offers.
  3. BA to email a request for LA to initial & date PRESENTATION OF OFFER on page 16 and Seller to initial & date OFFER NOT ACCEPTED on RPA page 15 (or final counter offer).
  4. Copies of rejected offers that show proof of presentation and Seller rejection may quickly deflect legal action or ethics complaints and thus save you, as an agent, hours of time defending yourself from what may be a frivolous claim.
  5. Email to your Office Rejected Offers G-mail Address.

Email Rejected Offers G-mail Address

rejectedofferswc@gmail.com

rejectedoffersdanville@gmail.com

Listing [Seller’s] Agent:

  1. If you have a rejected offer(s), LA to initial & date PRESENTATION OF OFFER on page 16 and Seller to initial & date OFFER NOT ACCEPTED on RPA page 15 (or final counter offer).
  2. Email the rejected offer as a PDF attachment to the other agent.
  3. In the attachment, include ALL pages of the rejected offer – not just the last page.
  4. Enter full property address in the subject line: i.e. REJECTED 123 Main Street, Anytown CA 90000 and attach the rejected offer.
  5. Email to your Office Rejected Offers G-mail Address.

Selling [Buyer’s] Agent:

  1. When your offer is rejected, email a request to LA to have Seller [not the listing agent] initial & date the OFFER NOT ACCEPTED section on RPA page 15 (or final counter offer) and the LA to initial and date PRESENTATION OF OFFER on RPA page 16. We want to ensure that your offer was presented to the Seller.
  2. Upon receipt of the signed rejection of offer, email the rejected offer as a PDF attachment to your Office Rejected Offers G-mail Address.
  3. In the attachment, include ALL pages of the rejected offer – not just the last page.
  4. Enter full property address in the subject line: i.e. REJECTED 123 Main Street, Anytown CA 90000 and attach the rejected offer.

If the other agent declines to have the rejected offer initialed, forward the denial email(s) to the Rejected Offers G-mail Address.

in Buyers, Compliance, Listings